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Terms of Service

Last Updated: April 25, 2026 — We may update these Terms from time to time. Continued use of the Service constitutes acceptance of the current version.

1. Acceptance & Eligibility

By accessing or using EventSnaps ("Service," "we," "us"), you confirm that you have read, understood, and agree to be bound by these Terms of Service and our Privacy Policy. If you do not agree, you must not use the Service.

  • You must be at least 16 years of age to use this Service. By using it, you represent that you meet this requirement.
  • If you are using the Service on behalf of an organisation, you represent that you have authority to bind that organisation to these Terms.
  • Geographic Restrictions: The Service is not directed at residents of jurisdictions where biometric data processing is prohibited without a licence or regulatory approval we do not hold. It is your responsibility to ensure your use complies with local law. Residents of Illinois, USA, by using the biometric matching feature, explicitly consent to the collection and processing of biometric identifiers as required under the Illinois Biometric Information Privacy Act (BIPA).

2. Description of Service

EventSnaps is a processing and facilitation platform. We provide an automated interface that allows Hosts to organise their cloud-stored event media and enables Guests to discover media they appear in through automated matching technology. We do not produce, own, or curate the media processed through the Service.

3. Accounts & Security

  • You are responsible for maintaining the confidentiality of your account credentials and for all activity that occurs under your account.
  • You must notify us immediately at the contact address in §19 if you suspect unauthorised access to your account.
  • We reserve the right to suspend or terminate accounts at our sole discretion, including for breach of these Terms, without prior notice or liability.

4. Biometric Data — Host Responsibilities & Data Controller Status

The Service processes biometric data on behalf of Hosts. By creating an event and inviting Guests, you (the Host) acknowledge and agree to the following:

  • You are the Data Controller. For the purposes of the EU General Data Protection Regulation (GDPR) and equivalent legislation, the Host is the data controller for all personal and biometric data relating to their event's Guests. EventSnaps acts solely as a data processor on your documented instructions.
  • Consent Obligation. You must obtain freely given, specific, informed, and unambiguous consent from every Guest before their biometric data is processed. This obligation applies under GDPR Art. 9, Texas TDPSA, Illinois BIPA, and any other applicable law. Failure to obtain consent is solely your liability.
  • No Identity Verification. The automated matching feature is probabilistic and provided for convenience only. It must not be used as a means of identity verification, law enforcement, surveillance, or any purpose beyond locating event photos. EventSnaps expressly disclaims liability for false positives, false negatives, or any reliance on matching results.
  • Minor Protection. You must not process biometric data of individuals under the age of 16. If you become aware that a Guest is under 16, you must immediately cease processing their data and notify us.

5. Content License & Ownership

You retain 100% ownership of your media at all times. By using EventSnaps, you grant us a limited, revocable, non-exclusive, royalty-free, worldwide licence to:

  • Access and process your cloud-stored media solely to generate non-identifiable matching metadata.
  • Display optimised previews of your media to authorised event participants.
  • Facilitate the transfer of media between authorised participants of your specific event.

This licence is strictly purpose-limited to providing the Service and terminates automatically when your event data is purged or your account is deleted. We acquire no ownership rights in your content.

6. Prohibited Uses

You agree not to use the Service to:

  • Process biometric data of individuals who have not provided required consent.
  • Process, share, or store content that is illegal, obscene, defamatory, or infringes any third-party intellectual property or privacy right.
  • Conduct identity verification, surveillance, law enforcement activity, or any purpose beyond locating event photos.
  • Reverse-engineer, decompile, scrape, or attempt to derive proprietary information from the Service.
  • Introduce malware, conduct denial-of-service attacks, or otherwise attempt to disrupt or harm the Service or its users.
  • Circumvent any technical or access control measures of the Service.
  • Resell, sublicence, or commercialise the Service or access to it without our prior written consent.

7. Third-Party Services & Force Majeure

The Service integrates with third-party cloud storage, processing, and authentication providers. You acknowledge that:

  • EventSnaps does not provide primary media storage. Your media remains in your own cloud storage account.
  • Service availability and performance are partially dependent on third-party infrastructure outside our control. We are not liable for outages, degraded performance, or data loss originating within third-party environments.
  • EventSnaps shall not be liable for any failure or delay in performance caused by circumstances beyond our reasonable control, including but not limited to natural disasters, war, government action, internet infrastructure failure, or third-party service outages (Force Majeure).

8. Intellectual Property & DMCA

All proprietary technology, branding, and software underlying the Service are the exclusive property of EventSnaps and are protected by applicable intellectual property law.

If you believe content on the Service infringes your copyright, please send a notice to the contact address in §19 containing: (a) identification of the copyrighted work; (b) identification of the infringing material and its location; (c) your contact information; (d) a statement of good-faith belief; and (e) a statement under penalty of perjury that the information is accurate. We will respond in accordance with the Digital Millennium Copyright Act (17 U.S.C. § 512).

9. Privacy

Our collection and use of personal data are governed by our Privacy Policy, which is incorporated into these Terms by reference. By using the Service, you consent to the data practices described therein.

10. Disclaimers & No Warranty

Read carefully

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTY OF ANY KIND. TO THE FULLEST EXTENT PERMITTED BY LAW, EVENTSNAPS EXPRESSLY DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, AND ACCURACY OF AUTOMATED MATCHING RESULTS. WE DO NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, ERROR-FREE, OR FREE OF HARMFUL COMPONENTS. YOUR USE OF THE SERVICE IS ENTIRELY AT YOUR OWN RISK.

11. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, EVENTSNAPS AND ITS OFFICERS, EMPLOYEES, AND AGENTS SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING LOSS OF DATA, LOSS OF PROFITS, OR PRIVACY BREACHES, HOWEVER CAUSED AND UNDER ANY THEORY OF LIABILITY. IN ALL CASES, EVENTSNAPS'S TOTAL AGGREGATE LIABILITY TO YOU SHALL NOT EXCEED THE GREATER OF (A) THE AMOUNT YOU PAID FOR THE SERVICE IN THE TWELVE MONTHS PRECEDING THE CLAIM OR (B) ONE HUNDRED US DOLLARS (USD $100).

Some jurisdictions do not allow exclusion of certain warranties or limitation of liability. In such jurisdictions, our liability is limited to the maximum extent permitted by law. Nothing in these Terms limits liability for fraud, gross negligence, or death or personal injury caused by our negligence.

12. Indemnification

You agree to defend, indemnify, and hold harmless EventSnaps and its officers, directors, employees, and agents from and against any claims, damages, losses, liabilities, costs, and expenses (including reasonable legal fees) arising out of or relating to: (a) your use of the Service; (b) your violation of these Terms; (c) your failure to obtain required biometric or other consents from event participants; (d) any content you submit, post, or transmit through the Service; or (e) your violation of any third-party right, including privacy, intellectual property, or data protection rights.

13. Dispute Resolution & Arbitration

Applies to US residents only. EU, UK, and Australian residents: see §14.

PLEASE READ THIS SECTION CAREFULLY. IT AFFECTS YOUR LEGAL RIGHTS.

  • Informal Resolution First. Before initiating any formal proceeding, you agree to contact us at the address in §19 and attempt to resolve the dispute informally for at least 30 days.
  • Binding Arbitration. If informal resolution fails, any dispute, claim, or controversy arising out of or relating to these Terms or the Service shall be resolved by binding individual arbitration administered by the American Arbitration Association (AAA) under its Consumer Arbitration Rules. The arbitration shall take place in the State of Texas or by video conference.
  • Class Action Waiver. YOU AND EVENTSNAPS EACH WAIVE THE RIGHT TO A JURY TRIAL AND TO PARTICIPATE IN A CLASS ACTION, CLASS ARBITRATION, OR REPRESENTATIVE ACTION. All claims must be brought in an individual capacity.
  • Small Claims Exception. Either party may bring qualifying claims in small claims court instead of arbitration.

14. Governing Law

These Terms are governed by and construed in accordance with the laws of the State of Texas, United States, without regard to its conflict of law principles. Any dispute not subject to arbitration under §13 shall be brought in a court of competent jurisdiction in the State of Texas.

  • EU / EEA Residents: The mandatory arbitration clause in §13 does not apply to you. Disputes may be brought before the courts of your country of residence. Nothing in these Terms limits your right to lodge a complaint with your national data protection supervisory authority.
  • UK Residents: Nothing in these Terms affects your statutory rights under UK law, including the Consumer Rights Act 2015.
  • Australian Residents: Nothing in these Terms excludes consumer guarantees under the Australian Consumer Law.

15. Termination

We may suspend or terminate your access to the Service at any time, with or without cause, and with or without notice. Upon termination, your licence to use the Service ceases immediately. All provisions that by their nature should survive termination — including §§ 5, 8, 10, 11, 12, 13, 14 — shall survive.

16. Modifications to Terms

We reserve the right to modify these Terms at any time. We will indicate the date of the most recent update at the top of this page. Your continued use of the Service after any modification constitutes your acceptance of the revised Terms. If you do not agree to the changes, you must stop using the Service.

17. Severability

If any provision of these Terms is found to be invalid, illegal, or unenforceable by a court of competent jurisdiction, that provision shall be modified to the minimum extent necessary to make it enforceable, or severed if modification is not possible, and the remaining provisions shall continue in full force and effect.

18. Entire Agreement

These Terms, together with our Privacy Policy, constitute the entire agreement between you and EventSnaps regarding the Service and supersede all prior or contemporaneous agreements, representations, warranties, and understandings, whether written or oral, relating to the Service.

19. Contact

For any questions, disputes, or notices regarding these Terms, please contact us at barium.signets_0l@icloud.com.